Submitting Your Project

After registering your team, you will need to complete your project submission before the submission deadline. What you submit depends on the competition — physical, on-site competitions may not require any uploads at all, while video-based competitions do.

What to Prepare

Depending on the competition, you may need some or all of the following:

Project title and abstract
Project poster (if the competition requires one)
Project video — submitted as a link: a YouTube link or a direct Google Drive video file link (see our guide on getting the correct Drive link)
Evidence or supporting links (for example, a Google Drive folder of supporting documents)
Optional: a custom video thumbnail — a 16:9 image (PNG or JPG, up to 2 MB) shown instead of the automatic preview

How to Submit

Log in and go to your Participant Dashboard
Select your team and open the project form — a guided wizard walks you through each step: Project Details, Innovation Field & Track, Project Links, School, Team, and Declarations
Each step is validated before you move on, so issues are caught early
When you reach the final step and submit, your project is finalised for review

Link Checks Before Submission

Pentas automatically checks your links as you enter them:

Your video link is checked to make sure it can be embedded and played on Pentas
Google Drive links (video and evidence) are checked for sharing access — if a link is private, you will be asked to change its sharing setting to Anyone with the link before you can submit

Editing Your Submission

You may edit your submission at any time before the submission deadline, including your video link, poster, and thumbnail. After the deadline has passed, submissions are locked and cannot be changed.

Tip: Submit early. Do not wait until the last minute — upload or link issues are much easier to fix when there is still time before the deadline.